Title: Annual Performance Review Schedule and Training

Dear Colleagues,

Georgetown University is committed to creating a performance management program that supports staff success, promotes professional development and fosters ongoing communication between employees and their managers.

The Annual Performance Review process for the period spanning March 1, 2022 – February 28, 2023 begins on Tuesday, February 21. At that time, staff, AAPs and managers will be able to access and complete the review process in GMS. Ahead of the process opening in GMS, performance management training for both administrative staff and managers begins Thursday, February 16.

Please see below for a timeline to submit and finalize evaluations for the purposes of timely processing of merit-based increases for fiscal year 2024 (July 1, 2023 – June 30, 2024):

Note: Observance of these deadlines is important for eligible employees to receive timely merit increases.   

Performance and Merit

Annual Performance Reviews must be completed for all merit-eligible staff employees. The performance review serves as the basis for the assignment of merit increases to staff members who have met or exceeded performance expectations and goals. FY24 merit increases will not be processed without a completed performance review.  Please note that staff members who receive increases to their base compensation (e.g., reclassification, promotion, salary adjustments) effective after March 1, 2023 are not eligible for a FY24 merit increase. Complete details about merit eligibility can be found in the Human Resources Policy Manual.

The merit pool available for staff and AAPs will be announced later this spring as the university’s budget for the next fiscal year is finalized. The merit pool is the amount of dollars allocated to a school/unit/department’s budget for pay increases. Individual merit pay increases vary and are determined by annual performance review ratings.

The Department of Human Resources will work with departments at the conclusion of the review period to ensure that merit increases for the upcoming fiscal year are transparently and effectively communicated to staff.

Training and Support

The Department of Human Resources offers training opportunities and resources geared toward both managers and employees to support the performance review process. These training opportunities are offered via Zoom and include:

1. HR Performance Management for Employees addresses the fundamental elements of performance management: evaluating annual accomplishments in order to complete the employee self-evaluation and setting goals for the year ahead. This course will focus on the tools and methodologies for maximizing the benefits of the Annual Performance Review process. The training will conclude with a real-time demonstration of the employee Performance Management process in GMS.
2. HR Performance Management for Managers prepares managers to fairly and equitably rate their direct reports based on the Performance Management competencies and how to collaboratively set goals with employees that are tied to priorities.  This training emphasizes the importance of building a culture of continuous feedback. The training will conclude with a real-time demonstration of the manager Performance Management process in GMS.
3. Virtual Office Hours: Reviews in GMS provides employees and managers individual support with any technical difficulties they are having completing or submitting reviews in GMS.

Employees and managers can register for training and access resources for performance management on the Department of Human Resources website.

Contact Us

If you have any questions about the performance management process, please contact the HR Business Partner for your department.

Thank you again for your dedication and partnership as we continue to foster a culture of professional development and performance excellence at Georgetown University.

Sincerely,

Tony Kinslow, JD., MA.
Vice President and Chief Human Resources Officer