Dear Colleagues,
The university asks employees to take a few minutes each year to review and update important personal and contact information in the Georgetown Management System (GMS).
Key Tax & Contact Information
In order to ensure the accuracy of your W-2 and to improve university communication with employees, we ask that you please review and update your information as needed. You can easily click link-by-link to quickly view and address this information:
- Legal Name: The name and Social Security Number (SSN) displayed on your last paycheck and in GMS should match the information displayed on your Social Security Card.
- W-2 Paper Copy Opt-Out: If you wish to receive all future W-2 statements from Georgetown University electronically, you must provide your consent. To make a change, click “Edit” under “Printing Election.”
- Home Address: W-2s for the majority of employees will be sent to the Home (Primary) address on file in GMS. The assignment of a usage tag such as Payroll Tax Form, Payroll Form and/or Mailing may deliver your W-2 to an address that is different from your Home (Primary) Address.
- Emergency Contact Information: Please ensure your emergency contact information is up to date.
State Tax Withholding
Please also confirm the appropriate state taxes are being withheld from each check. If you find taxes for the incorrect state have been withheld, please reach out to Payroll Services right away. You can view your state tax withholding in the Benefits and Pay Hub in GMS.
Personal Information and Invitation to Self-Identify
We invite you to review and update your personal information in GMS using the following links. Please consider providing information in all four sections by Monday, November 20, 2023:
Submission of this information is voluntary and there will be no negative consequences should you choose not to provide the information. All information provided will be kept confidential and will only be used in a manner consistent with applicable law. For more information, see the IDEAA “Self-Identification of Demographic Information” page.
Emergency Notifications
To increase our ability to communicate crucial information during emergencies, the university has automatically added all community members’ mobile numbers contained in university databases into the HOYAlert system. Please make sure that your home and work phone/cell numbers are up-to-date for emergency notification purposes.
Thank you in advance for your time reviewing this important information.
Sincerely,
Anthony D. Kinslow, MA, JD
Vice President and Chief Human Resources Officer
Bisi Okubadejo
Associate Vice President for Equal Opportunity, Affirmative Action, and Compliance
Wade Smith, Jr.
Director, Payroll Services