Dear [NAME],
According to our records, you have registered a university event or meeting open to non-Georgetown University members on or after February 14.
We are excited that we are able to welcome guests to campus once again, and ask that you please review the following event/meeting guidance to help us continue to protect the health and safety of the Georgetown community, including our guests.
- Visitors to University-owned, operated or leased buildings in the United States must be fully vaccinated and boosted against COVID-19 or attest to having a medical or religious exemption.
- Visitors need to follow the University’s protocol for verifying their vaccination and booster status and complete a health attestation on the morning of their visit to attest that they are symptom-free.
- Visitors also need to continue to comply with all other University public health guidelines, including wearing a mask indoors.
Please note: if you created and sent your event registration link before January 21, 2022, we will follow up with you to provide a list of guests who have not submitted their booster shot documentation yet. Please contact this list of guests and ask them to re-submit their registration to include proof of booster vaccination as well.
Based on feedback and questions from event organizers, we have also compiled some basic “dos and don’ts” related to hosting events that can be found below the signature line.
Thank you for your cooperation, and we hope that you have a fruitful and successful event or meeting.
Sincerely,
Ranit Mishori, M.D., MHS, FAAFP
Professor of Family Medicine, Vice President and Chief Public Health Officer
“Dos and Don’ts” of Events on Campus During the COVID-19 Pandemic
Before Event:
- Please share information about your event with the Public Health team so they can provide additional tailored guidance relating to audience size, seating chart/configuration and location.
- If hosting external guests, make sure to follow University guidelines, which include requiring all external guests to submit vaccination cards and to attest on the day of the event or meeting to not having any symptoms.
During Event:
- Current University guidelines allow for fully vaccinated faculty and other speakers to remove their mask when actively lecturing or speaking in class or at University events, if they choose, but they must be at least 6 feet away from others. Please review the university guidance on mask guidelines.
- Speakers can remove masks while speaking on stage during the event, but must put masks back on before exiting the stage. If masks are removed, please space the seating six feet between guests.
- Any speaker who is on stage but not participating in the discussion must wear a mask.
- In the current climate, we recommend that the number of speakers on stage be limited to two or three participants to ensure adequate distancing.
After Event:
- Masks must be worn for photo-ops backstage, in a green room and elsewhere indoors. Speakers and audience members must not remove masks indoors after the event.
Communications:
- When posting pictures in editorial pieces or on social media, please be mindful of posting pictures of un-masked individuals. Only post pictures of un-masked guests if they are six feet apart on stage.
- When posting images of events occurring pre-COVID-19, make sure to denote that the event occurred pre-pandemic in the caption.